1. MCS Navigation

1.3 O/O

O/O processing includes the following transactions:

Transaction Abbreviation	Transaction Descriptions
AAC		New Account
APR		New Permit
VCE		New Request
RWC		Renewal
CPT		Amendment
RPT		Replacement
HPT		Hold
CPT		Cancellation

A Common Client account on the Enterprise Level Mani Menu is required before an Oversized/Overweight (O/O) account (Section 1.2.1.1 New Client) can be created by an Authorized User. The Client Number and O/O Account Number are the same. Although information is shared with the International Registration Program (IRP) some of the information can be updated data at the O/O account level.

At the common level you must indicate the Commercial Vehicle Operator Registration (CVOR), National Security Certificate (NSC) number or Exemption Code and Legal Name.

Note: Mandatory fields are indicated by a red asterisk (*).

Select: Enterprise – Applications – O/O – Account – New Account

Authorized User must select APPLICATIONS tab from the Enterprise Level Main Menu.

The Authorized User must select O/O to access the Oversized/Overweight Account level.

· Authorized User Clicks on the ACCOUNT tab and then selects NEW ACCOUNT to display the Account Search screen.

· Enter the Account Number or CVOR or NSC number or Exemption number or the Legal Name in the corresponding field.

· Select PROCEED on the Command Line at the bottom of the screen.

o If the Common Client record does not exist based on the information entered, the system will display a message that no client exists for this Account Number, CVOR, NSC Number or Legal Name. The authorized user must go to Client tab on the Enterprise Level Main Menu to create the Common Client.

o If the carrier has an existing O/O account, a message will display to notify the user that an account already exists.

o If a carrier already exists as a Common Client but does not have a CVOR, NSC Number or an Exemption Code, a message will display to notify the user that the Common Client does not have a CVOR, NSC Number or an Exemption Code.

o If a carrier already exists as a Common Client but does not have an O/O account, the Account Details Screen is displayed.

Note: Client information from the Common Client is populated on the screen.

1.3.1.1.1 Add Account

Next, the Authorized User will create the O/O account profile.

The Account Screen has numerous sections some of the fields populate from the Common Client information and the Authorized User can record the O/O account specific details.

· Customer Details - This screen displays the following information from the Common Client Enterprise level and cannot be updated by an Authorized User.

o Account No.

o CVOR

o Client Status

o NSC Number

o BN

o Exemption Code

· Business Customer Details - The following information is populated from the Common Client account and cannot be updated by an Authorized User

o Legal Name

o Contact Name

o Email

o Phone Number (No.)

o Extension (Ext.)

o Fax Number (No.)

o Cell Phone Number (No.)

o The Authorized User can update the following fields:

o Account Type from the drop-down list, if applicable,

§ Department of National Defence

§ Marine Emergence Section of Transport Canada

§ Ontario Provincial Government Ministries

o Courier Information

§ Courier Name

§ Courier Account Number (No.)

§ Courier Phone Number (No.)

§ Extension (Ext.), if applicable

o Select a Service Location where the permit will be printed and available for pick-up from the drop-down list, if applicable.

o NOTE: System defaults to St. Catharines

o Prepaid Threshold the System sends out an email to the carrier to inform them that their account has fallen below a pre-set level.

· Address Information - An Authorized User can update address Information at the account level.

o The Physical Address is populated from the Common Client and cannot be changed by the user.

o Authorized User must Select the Address Type from the drop-down list:

§ Primary Mailing – By default, it populates from the Common Client and can be changed by the authorized user.

§ Mailing 2- Enter the Mailing 2, if applicable.

§ Mailing 3- Enter the Mailing 3, if applicable.

o Or enter Postal Code and then Select Suggestions

§ Suggestions – This link will provide suggestions on a correct address for the Postal Code (Canadian addresses only) entered. If you click on the Suggestions link, the system will display a pop-up screen with a list of suggestions based on the entered postal code.

· To update the address on the screen from an address in the bullet list, the authorized user should do the following:

o Select the Address using the radio button on the left side of the grid.

o Enter the Suite Number, if applicable – the acceptable range of Suite Numbers is provided on the screen.

o Enter the Street number from the acceptable range of Street Numbers provided on the screen.

o Authorized User must Select Update to save changes to address on the main screen.

o Select Quit to return to the main screen without updating the address.

o If the address comes back as invalid, Authorize User can select Override.

o NOTE: The Override Button only pertains to the address

· Authorized User must Select ADD to record the address information.

· To remove an address, Select the Address Type and then click Delete.

· Service Provider Information - The designated Service Provider will be able to perform certain transactions for the carrier via external web transactions. Service Providers must be assigned to the account. A maximum of 5 Service Providers can be assigned to each O/O account.

· Select Service Provider Client ID/Name from the drop-down list and then Select ADD to update information.

o If the incorrect Service Provider is assigned to the account, the Authorized User must highlight the Service Provider from the drop-down list and then Select Delete to update.

o Note: Service Providers are added to the system at the Enterprise level using the Client tab as New Service Provider all required fields must be entered and then Select Proceed to add to the drop-down list at the account level. Section 1.2.1.4 – Service Provider

· Contact Information has two mandatory fields identified by a red asterisk (*)

o *Contact Name is a mandatory field the Authorized User must enter contact information.

o The Business Phone No. and Ext. can be changed at the account level.

o Authorized User must record an *Email address.

o The Authorized User can enter a Cell Phone No.

o Enter the contact fax no., if provided.

o Select ADD to record information.

o If the contact information has been entered incorrectly the Authorized User must Select Delete to remove the contact details

· Documentation Requirements

· Certain documents are required for creation of a New Account. If an interface is available, the system will check for the required documents automatically via a system interface and mark the document as being System Collected.

Options for the documents include:

o Collected – means the document has been submitted and approved by issuer.

o Not Required – means the document is not required for this transaction.

o Outstanding – means the document has not been submitted and approved yet.

o System Collected - means the system has some interface that provides verification that the documentation requirement has been met.

· Authorized User must Select the appropriate status from the drop-down list for mandatory documents, if required

o National Safety Certificate

o Permit Application Form

o O/O Account Application Form

· Documentation Requirements

· The system provides a feature to scan documents into the system at this point.

o Click on the Scan Documents link beside the Document Collection Label and the scanning process will be opened to image the document, index it, and store it for future retrieval.

· O/O Account Details

o O/O Account Status defaults to Active and cannot be changed by the Authorized User.

o Authorized User selects language Preference from a drop-down list.

o If the Client provides an email address in the common client information the “Email Notification” indicator may be selected, and notices will be sent electronically indicating renewal is due etc.

o Enter the appropriate comment. These comments are displayed on the Account Enquiry Screen to internal users only.

§ Select the appropriate access level for the comment from the drop-down list:

· Internal – means only internal resources are authorized to view the comment.

· Public – means the internal and external users are authorized to view the comments.

· Restricted – means only the defined authorized roles can view the comment.

· Note: Access is defined by roles i.e. Administrator

§ Select ADD/Update Comment

· Click this box if the authorized user wants to be able to delete comments.

· Select PROCEED from the Command Line at the bottom to execute the edits and display the verification screen.

· The verification screen displays showing the user a consolidated view of the account information. If the user determines some of the information is incorrect, they can select BACK on the Command Line and the system will display the account screen again. The user can make the required changes and select PROCEED.

· Select PROCEED on the Command Line and the O/O account information will be saved to the database. The user will then be returned to O/O main menu screen.

· A [I] message informs the user that the Account has been generated successfully with Account Number (No.): account number

1.3.1.2 Update Account

This section has the same options as creating a new account except in the Authorized User can update Account Status and Certified Cheque and Head office review.

· Customer Details - The following information is populated from the Common Client Enterprise Level or Account Level and cannot be updated by an Authorized User.

o Account Number (No.)

o CVOR

o Client Status

o NSC Number

o Business Number (BN)

o Exemption Code

· Business Customer Details - Some of the fields populate from the Common Client Information and O/O account details and cannot be updated by the Authorized User.

o Legal Name

o Contact Name

o Email

o Phone Number (No.)

o Extension (Ext.)

o Fax Number (No.)

o Cell Phone Number (No.)

· The Authorized User can update the following fields, if applicable.

o Account Type

§ Department of National Defence

§ Marine Emergency Section of Transport Canada

§ Ontario Provincial Government Ministries

o Courier Information

§ Courier Name

§ Courier Account Number (No.)

§ Courier Phone Number (No.)

§ Extension (Ext.)

o Service Location

o Prepaid Threshold

· Address Information - The Authorized User can update the address information in this section.

o Authorized User must select the Address Type from the drop-down menu and then record information and select ADD to update information.

§ Primary Mailing

§ Mailing 2

§ Mailing 3

o Or enter Postal Code and then select Suggestions.

o Service Provider Information (can add up to 5)

o Select service provider client ID/Name from the dropdown list.

o Select Add Delete, as required.

· Contact Information - The Authorized User can record additional contacts in this section or select the registered contact.

o *Contact Name –Enter contact information.

o Business Phone No. – Enter the contact business phone no.

o Ext.

o *Email – Enter the contact email address.

o Cell Phone No. – Enter the contact cell phone no.

o Fax No. - Enter the contact fax no.

o Select ADD to record new contact information.

o Click Select to update existing contact information.

o Select Update to record changes.

o If the contact information is incorrect the Authorized User must Select Delete to remove the contact details

· Documentation Requirements

o Select a status from the drop-down list or select Scan Documents to scan into the system, if applicable

§ Collected – means the document has been submitted and approved by issuer.

§ Not Required – means the document is not required for this transaction.

§ Outstanding – means the document has not been submitted and approved yet.

§ System Collected - means the system has some interface that provides verification that the documentation requirement has been met.

o Click on the Scan Documents link beside the Document Collection Label and the scanning process will be opened to image the document, index it, and store it for future retrieval.

· O/O Account Details - The Authorized User can update the following information as required.

o O/O Account Status

§ Active - means the carrier is in active status.

§ Inactive – means the carrier is in inactive status and cannot perform permit transactions unless they are reinstated to active status.

§ Suspended – means the carrier has been suspended and cannot perform permit transaction until the suspension is lifted.

o Authorized User can select the Language Preference of English or French, if applicable.

o For Email Notification to be activated by the Authorized User an email address must be recorded in the Common Client at the Enterprise level. In this way renewal notifications will be electronically sent to the account email address.

o If Head Office Review Required is checked, the Authorized User must record a comment.

§ Note: When this is selected auto-issuance will be disabled and must be submitted to the head office for internal review.

§ If an Authorized User checks Certified Cheque the Certified Cheque Date must be indicated and a comment is required.

§ Note: The cheque date is the last day a certified check will be accepted to pay for this transaction. The system will set a default date that the Authorized User can override, if required.

· Comments

o For an Authorized User to record a comment the Select Add/Update Comment must be selected and indicate level of access

§ Internal – means only internal resources are authorized to view the comment.

§ Public – means the internal and external users are authorized to view the comments.

§ Restricted – means only the defined authorized roles can view the comment.

o When the Delete Allowed is Selected the comment can be deleted by another Authorized Users

· Select PROCEED to execute the edits and display the verification screen.

· The verification screen displays showing the user a consolidated view of the account information. If the Authorized User determines some of the information is incorrect, they can select BACK on the Command Line and the system will display the account screen again. The user can make the required changes and select PROCEED.

· Select PROCEED on the Command Line and the O/O account information will be saved to the database and the user will be returned to the O/O main menu screen.

· Display Message informing the user that the Account has been updated successfully

1.3.2 Permit

The authorized user will select the Permit Type from the menu items. The Permit menu will have all permit types applicable to Ontario.

· Annual - Annual Permit

· Single Trip - Single Trip Permit

· Project - Project Permit

· SVC -

o Bus Mounted Bike Racks SVC

o Car Carrier SVC

o Extended Permitting Dump Semi-Trailers SVC

o Generic SVC

o Go Double Decker Bus SVC

o Hamilton Steel SVC

o Long Combination Vehicle SVC

o NOLTA SVC

o Public Vehicle SVC

o Tire Pressure Control System SVC

· Certificates

o Disabled Vehicle Supplemental Towing Certificates

o Single Trip Batch Certificates

The O/O Account Search screen is a common screen among all the permits and is used to begin all the permit transactions. The O/O Account Number will be pre-populated for the external users. The internal user will have to provide the O/O Account Number for the selected permit type.

· The Authorized User must enter the Account No. or Legal Name in the corresponding field.

· When PROCEED is selected on the Command Line at the bottom of the screen.

o A validation of the CVOR status will be performed if O/O Account Number was created with a CVOR.

o If the Account Level status is suspended or inactive, then a message will display telling the user to please contact the Oversize/Overweight Permit section.

o Copy From provides the ability to copy data from a previously submitted permit for the purpose of using the data in a new application or request.

Note: Only permits form the account can be copied.

· Authorized User can enter the Account Number (No.) and/or Legal Name and Select Copy From to get a list of available permits items to select.

· And then, Select the permit to be copied.

· If the Permit Number (No.) is entered the Authorized User can Select Copy From on the Command Line to update the permit information

Note: The information up to the conditions screen for the applicable Permit Type will be displayed.

1.3.2.1 Annual Permit

Select: Enterprise – Applications – O/O – Permit – Annual - Annual Permit

The transaction will start with the Account search screen to search for the O/O account.

1.3.2.1.1 Annual Permit General Screen

There are several sections on the general screen.

The following information is populated from the Common Client Enterprise Level or Account Level and cannot be updated by an Authorized User.

· O/O Account Details

o Account Number (No.)

o Legal Name

o Application Number (No.) they system will generate the unique number for tracking the application.

o CVOR

o Client Status

o NSC Number

o Exemption Code if the Common Client has an Exemption Code it is checked, if expired then Authorized User must enter a valid exemption code.

o Physical Address

· The Authorized User can update the following fields:

o Mailing Address by default, it populates from the Account Level and the authorized user can select any one from the drop-down list.

o Issued At the Authorized User can select from the drop-down list.

o Authorized User must select a contact name from drop down list.

· Permit Details - The following information is generated by the system and cannot be updated by an Authorized User.

o Permit Type

o Transaction Type

o Application Status- For a new permit, application status is not submitted status.

o Note: The status will be updated to submitted after completing all tabs

o Application Status Date the date will be changed when the application status is updated.

o Permit Number (No.) for a new permit, it is blank, and the user will get a permit number after credentials have been issued.

· Authorized User must update or enter the required information into the following fields.

o Number (No.) of Permits Required – the number of identical permits that will be produced with different permit numbers and will be used in fee calculations and printing.

o If Bilingual format is checked, credentials will be generated in both English and French

o Authorized User must select the Start Date of the permit.

o The End Date defaults to on year from the Start Date an Authorized User can amend the date, if required

o Farm Plated Vehicles- if it is checked, a comment must be entered.

o Authorized User can enter the appropriate comment and then select Add/Update Comment

o Note: These comments are displayed on the General Enquiry Screen to internal users only.

§ If a comment is entered the appropriate access level for the comment from the drop-down list:

· Internal – means only internal resources are authorized to view the comment.

· Public – means the internal and external users are authorized to view the comments.

· Restricted – means only the defined authorized roles can view the comment.

§ When the Delete Allowed is selected the comment can be deleted by another Authorized Users

· Authorized User must Select PROCEED to execute the edits and display the verification screen.

· Command Line functions:

o Proceed – means the system will take the user to the next logical step required for the transaction.

o Refresh – means the system will return the screen to the original content when the user entered the screen for the first time.

o Quit – means the user is finished working on this transaction for the time being and the transaction is available for completion by any authorized user at a late time using the “work in progress” feature.

o Cancel – means the user has decided to discard all activity on this transaction as if they had never started it. The transaction log will show the transaction activity.

o Help – means the help screen will be provided for the current screen and the user may scan the help file for assistance.

· To return to an alternate screen while processing a transaction the user can select the appropriate tab along the top of the current screen and the system will asynchronously display the corresponding screen for processing by the user. After finishing reviewing and/or making changes to the screen the user can select the “Proceed” button to return to the screen they came from General.

· The verification screen displays showing the user a consolidated view of the general information. If the user determines some of the information is incorrect, they can select BACK on the Command Line and the system will display the general screen again. The user can make the required changes and select PROCEED.

· Select PROCEED on the Command Line and general information will be saved to the database. The Load and Dimensions Screen displays. For an SVC Permit, there will be no load & dimension screen. There will be either an SVC screen or a conditions screen as per configuration.

1.3.2.1.2 Annual Permit Load & Dimensions Screen

The next screen for the Annual Permit application collects information specific to the permit pertaining to the load and dimensions. This screen will include all the details required for all load categories.

There are several sections on the Load & Dimensions Screen.

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

· O/O Account Details

o Account No.

o Legal Name

o Application No.

o CVOR

o NSC Number

o Exemption Code

· Permit Details - The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

o Transaction Type

o Permit Number (No.) is blank, it is system generated when credentials are issued.

· Load Details - A list on load details is required. The authorized user can add multiple load details with the Same Load Category.

o The Authorized User must select a Load Category from the drop-down list.

o Note: A valid Ministry Issued Configuration Number (VCE) can be entered if Mobile Cranes and Road Building Machines (RBM) are selected in Load Category.

o A list is populated for the Subcategory that an Authorized User can select from the drop-down list.

o The Authorized User can select any Load Type from the drop-down list.

o The Authorized User from the drop-down list selects equipment Type.

o By default, the permit configuration is populated based on the permit configuration.

· The Authorized User should review the information in the following fields and update if required and then select ADD to record details.

o Overall Width (m) -

§ Highway Traffic Act

§ Two Lane (m)

§ Multi-Lane (m)

o Overall Length (m) only one of the following two are required:

§ Highway Traffic Act

§ Length (m)

o Overall, Height (m) only one of the following two are required:

§ Highway Traffic Act

§ Height (m)

o Overall, Weight (kg) one of the three options must be selected.

§ Highway Traffic Act

§ Standard Annual

§ Special Weights

· The Authorizing the Movement of section populates based on combinations from permit configuration.

o Note: To delete a selection, select the “x” in this section.

· Select Add to additional Load details – select the “X” to delete.

· The Authorizing in the Movement of along with dimensions will be populated above Axle Description.

· If a valid Vehicle Configuration Evaluation (VCE) is provided the Authorized User enters it in the Ministry Issued Configuration Number field to populate all details of VCE in the Axle Description table.

· When a Mobile Crane, Road Building Machine (RBM) or Other Permit is being applied for, additional vehicle information is required:

o Make

o Model Number (No.).

o Serial Number (No.)

o Unit Number (No.)

o Number (No.) of Vehicle Axles (Excl. Dolly Axles), if applicable

o Number (No.) of Boom Dolly Axles, if applicable.

o Rear Overhang (if Exceeds 4.65 m) measured from the center of the rearmost Axles (m), if applicable.

o Axle Description - If an authorized user checks Special Weights from the Load Details section, then an Axle Description is required. The Authorized User can add a maximum of 2 Load details that have Special Weights. If VCE has been entered, the fields will auto populate.

· If the Authorized User enters a Ministry Issued Configuration Number is checked, if valid the system will populate the axle information.

· Weight Type – Normal or Exceptional, if applicable

· Authorized User can update the following fields.

o Total Number of Axles

o Number of Axles (Power Units)

o Equipment Type select from the drop-down menu.

o Number of Tires per Axle

o Manufacturer Rated Axle Capacity (kg)

o Tire Width (mm)

o Tire Rating (kg)

o Requested Weight per Axle

§ Normal Load

§ Reduced Load

o Inter-axle Spacing (m)

· The Authorized User can use the following options in the table.

o Repeat – means the information entered for one of the parameters will be repeated for all parameters.

o Draw – means the system will make a scale drawing of the tractor and trailer with axle spacings.

o Clear – means the system will clear the parameters for subsequent entry of the required field values.

· When the Authorized User selects the Bridge Formula a pop-up window will display the report.

· If The Authorized User can enter a comment the appropriate access level for the comment must be assigned from the drop-down list:

o If a comment is entered the appropriate access level for the comment from the drop-down list:

§ Internal – means only internal resources are authorized to view the comment.

§ Public – means the internal and external users are authorized to view the comments.

§ Restricted – means only the defined authorized roles can view the comment.

o When the Delete Allowed is selected the comment can be deleted by another Authorized Users

· Select PROCEED to execute the edits and display the verification screen.

· The verification screen displays showing the user a consolidated view of the load and dimensions information. If the user determines some of the information is incorrect, they can select BACK on the Command Line and the system will display the Load and Dimensions Screen again. The user can make the required changes and select PROCEED.

· Select PROCEED on the Command Line and the load and dimensions information will be saved to the database. The conditions screen displays.

· Command Line functions:

o Proceed – means the system will take the user to the next logical step required for the transaction.

o Refresh – means the system will return the screen to the original content when the user entered the screen for the first time.

o Cancel – means the user has decided to discard all activity on this transaction as if they had never started it. The transaction log will show the transaction activity.

o Help – means the help screen will be provided for the current screen and the user may scan the help file for assistance.

1.3.2.1.3 Annual Permit Conditions Screen

The Authorized User can add conditions based on the permit type.

There are several sections on the Conditions Screen.

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

O/O Account Details

Account No.

Legal Name

Application No.

CVOR

NSC Number

Exemption Code

Permit Details

· Transaction Type

· Permit Number (No.) is blank, it is system generated when credentials are issued.

Conditions

· The Authorized User can select Condition Category from the drop-down list, if applicable. Conditions will populate based on the conditions category:

o All

o Standard

o Tow Trucks

o General

o Farm Permits

o Utility Poles

o Mobile Cranes

o Rail Emergency

o Pre-Manufactured Buildings

o Tree Length Logs

o Road Building Machines

· If applicable, Standard conditions are populated by default and cannot be changed by the Authorized User.

· Sequence Number (No.)

· Select

· Conditions Category populated as per configuration.

§ The Conditions are displayed in both English and French as per configuration Notes populated as per configuration.

Non-Standard

The Authorized User can check non-standard conditions if applicable.

o Sequence Number (No.) is populated as per configuration and cannot be changed by the user.

o The authorized user can select the Condition if applicable.

o Conditions Category populated as per configuration and cannot be changed by the user.

o The Conditions are displayed in both English and French as per configuration.

o Notes populated as per configuration and cannot be changed by the user.

Additional Conditions

The Authorized User can check or add additional conditions if applicable.

· Sequence No. - By default, populated as per configuration and cannot be changed by the user.

· To Add a Condition the Authorized User must select the green “+” sign to open a table to enter Condition details

· Authorized User must enter the Condition details in the Condition English field

· If Bilingual format has been selected the details must also be entered in French in the Condition French table

· To remove the Condition the Authorized User must select the red “x” to delete the entry

Select PROCEED to execute the edits and display the verification screen.

The verification screen displays showing the user a consolidated view of the conditions information. If the user determines some of the information is incorrect, they can select BACK on the Command Line and the system will display the conditions screen again. The user can make the required changes and select PROCEED.

Select PROCEED on the Command Line and the conditions information will be saved to the database. The billing Screen displays.

1.3.2.1.4 Annual Permit Billing Screen

There are several sections on the Billing Screen.

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

O/O Account Details

Account No.

Legal Name

Application No.

CVOR

NSC Number

Exemption Code

Billing Details

· Transaction Type

· Permit Number (No.) is blank, it is system generated when credentials are issued.

· Billing Date

· Transaction Type

· Transaction Status has been updated to OPEN

Fees Section

By default, the following are populated from the enterprise screen and cannot be changed by the user.

· Prepaid Balance

· Stored Credit Balance

· Manual Adjustment Amount – Only an Authorized User can complete adjustment based on business rules

· Fee Table displays the following application details

o Fee Type

o Number (No.) of Permits Required

o Fee Amount

o Waive – Only an Authorized User can select based on eligibility criteria

Documentation Requirements – this section allows user to scan, and upload required documents. There are the following three radio buttons available:

· Scan now – allows to scan and upload documents at once

· Scan Later – allows to schedule document scan and submission for a later time

· No Scan Required – select this option if no documents are required to be uploaded

Certain documents are required for the creation of a New Permit. If the system can check for the document automatically via a system interface, it will mark the document as being System Collected.

· If documents are required based on the permit type, the document name will be displayed in the Documentation Requirements Section drop down list

· The Authorized User must select the document name; then click the Add link and the document name will be displayed in a list just below the drop down.

· Authorized User can select the appropriate status for that document from the Status drop down list.

o Collected – means the document has been submitted and approved by issuer.

o Not Required – means the document is not required for this transaction.

o Outstanding – means the document has not been submitted and approved yet.

o System Collected - means the system has some interface that provides verification that the documentation requirement has been met.

Attachment Upload

Documents that Authorized User will upload to attach to the permit

o Browse - Select a PDF file from the Browse link.

o Upload - Uploads a PDF file if required.

· Authorized User can select the PDF files from the Browse link

· To attach the selected file the Authorized User must click Upload to attach the file, if applicable

Delivery Details

The Authorized User must indicate the delivery method for the permit.

· Select the Delivery Method from the drop-down list

o Courier

§ If selected the Authorized User must enter the details of the Courier the Name, Account Number (No.) and Courier Phone Number (No.)

o Mailed

o Pick Up

§ If selected the Authorized User must select the pickup location

o Authorized Users must print annual permits, so the only Electronic Delivery Channel is print

o Authorized User can enter the appropriate comment that will be viewed on the Account Enquiry Screen by internal users only.

o The Authorized User must select the appropriate access level for the comment from the drop-down list:

o If a comment is entered the appropriate access level for the comment from the drop-down list:

§ Internal – means only internal resources are authorized to view the comment.

§ Public – means the internal and external users are authorized to view the comments.

§ Restricted – means only the defined authorized roles can view the comment.

o When the Delete Allowed is selected the comment can be deleted by another Authorized Users

Command Line functions:

§ Proceed – means the system will take the user to the next logical step required for the transaction

§ Refresh – means the system will return the screen to the original content when the user entered the screen for the first time

§ Quit – means the user is finished working on this transaction for the time being and the transaction is available for completion by any authorized user at a late time using the “work in progress” feature.

§ Cancel – means the user has decided to discard all activity on this transaction as if they had never started it. The transaction log will show the transaction activity.

§ Help – means the help screen will be provided for the current screen and the user may scan the help file for assistance.

Select PROCEED to execute the edits and auto issuance criteria. If the auto issuance criteria fail, the application will be submitted to the workflow for review. Once the application has been approved by the authorized user and on “Done” click from the application approval details screen, the system will come back to the billing screen.

Select PROCEED on the Command Line; the billing information will be saved to the database and continue to the validation screen. From the billing validation screen, the authorized user can generate the invoice.

Note: Once the application has been invoiced the only way for an Authorized User to move through screens using the tabs is by selecting Cancel Bill.

Command Line functions:

Proceed – Means the systme will proceed to the next logical step in processing the transaction

Add to Cart – means the system will save the invoice information to a cart for future payment along with any other items placed in the cart as a result of subsequent transaction processing

Cancel Bill – means the invoice/bill that was calculated will be cancelled and the transaction will no longer be in “Invoiced” status and will be placed in an “Open” status”

Refresh – means the system will return the screen to the original content when the user entered the screen for the first time

Quit – means the user is finished working on this transaction for the time being and the transaction is available for completion by any authorized user at a late time using the “work in progress” feature.

Invoice – Means the system display the invoice

Draft Permit – means the system will provide a Draft Permit for verification by the user. No permit number is assigned at this point.

Help - means the system will provide a help screen for the current screen and the user can view the help information and scan the help file as required.

Payment Detail Screen – see 1.4.4.6-payment, p 131

1.3.2.2 Annual - General Loads

Select: Enterprise – Applications – O/O – Permit – Annual - Annual - General Loads. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.2.1 Annual - General Loads General Screen - Internal

For details on the General screen, refer to section 1.4.2.1.1.

The Previous Number of Permits Purchased will populate the number of expiring permits for a 3-month duration starting from the previous month until the end of next month.

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.2.2 Annual - General Loads Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.2.3 Annual - General Loads Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.2.4 Annual - General Loads Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.2.5 Annual - General Loads Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Annual-General Loads.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.2.6 Annual - General Loads General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

On the Permit Details section, the No. of Permits Required and Start Date fields will be prefilled but are enabled for edits. The Previous Number of Permits Purchased will populate the number of expiring permits for a 3-month duration starting from the previous month until the end of next month.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.2.7 Annual - General Loads Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.2.8 Annual - General Loads Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Upload the required documents on the documentation requirements section. Refer to section 1.4.2.1.4 for more details on Billing screen.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

1.3.2.3 Annual - Farm Equipment

Select: Enterprise – Applications – O/O – Permit – Annual - Annual - Farm Equipment. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.3.1 Annual - Farm Equipment General Screen - Internal

All the details are auto populated on this screen. The Previous Number of Permits Purchased will populate the number of expiring permits for a 3-month duration starting from the previous month until the end of next month.

If the Farm Plated Vehicles checkbox is checked, the corresponding Power Unit Farm License Plate No. field will enable. Checking this checkbox also waives off the fees charged otherwise.

For more details on the General screen, refer to section 1.4.2.1.1.

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.3.2 Annual - Farm Equipment Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.3.3 Annual - Farm Equipment Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.3.4 Annual - Farm Equipment Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.3.5 Annual - Farm Equipment Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Annual-Farm Equipment.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.3.6 Annual - Farm Equipment General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

On the Permit Details section, the No. of Permits Required and Start Date fields will be prefilled but are enabled for edits.

If the Farm Plated Vehicles checkbox is checked, the corresponding Power Unit Farm License Plate No. field will enable. Checking this checkbox also waives off the fees charged otherwise.

The Previous Number of Permits Purchased will populate the number of expiring permits for a 3-month duration starting from the previous month until the end of next month.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.3.7 Annual - Farm Equipment Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.3.8 Annual - Farm Equipment Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. In this scenario, the fees have been waived off as Farm Plated Vehicle checkbox was selected at the General level.

Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

1.3.2.4 Annual - Prefabricated Building

Select: Enterprise – Applications – O/O – Permit – Annual - Annual - Prefabricated Building. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.4.1 Annual - Prefabricated Building General Screen - Internal

For details on the General screen, refer to section 1.4.2.1.1. The Previous Number of Permits Purchased will populate the number of expiring permits for a 3-month duration starting from the previous month until the end of next month.

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.4.2 Annual - Prefabricated Building Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.4.3 Annual - Prefabricated Building Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.4.4 Annual - Prefabricated Building Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.4.5 Annual - Prefabricated Building Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Annual-Prefabricated Building.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.4.6 Annual - Prefabricated Building General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.4.7 Annual - Prefabricated Building Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.4.8 Annual - Prefabricated Building Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

Refer to section 1.4.4.6 for details on Payment, p 131.

1.3.2.5 Annual - Self-Propelled Vehicles

Select: Enterprise – Applications – O/O – Permit – Annual - Annual - Self-Propelled Vehicles. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.5.1 Annual - Self-Propelled Vehicles General Screen - Internal

For details on the General screen, refer to section 1.4.2.1.1. Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.5.2 Annual - Self-Propelled Vehicles Load & Dimensions Screen - Internal

On this screen, enter the following mandatory load details:

· Load Category – will default to Self-Propelled and cannot be changed

· Sub Category – select one of the following values from drop down:

o Concrete Pump

o Drill Rig

o Loader

o Mobile Crane with Boom Dolly

o Mobile Cranes

o Other

· Ministry Issued Configuration Number – this is a mandatory field and user must enter a valid VCE number. Click on Find button corresponding this field to validate the entered VCE number.

o Once the VCE number is validated, the Overall Width, Length, Make, Model No., VIN, No. of Vehicle Axles, and the Axle Description grid will auto populate.

· Click Add from the bottom of the Load Details section to add details to the record

For details on Load & Dimensions screen, refer to section 1.4.2.1.2. Once the Load & Dimensions details are entered, click Proceed from the bottom to go to Conditions screen.

1.3.2.5.3 Annual - Self-Propelled Vehicles Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.5.4 Annual - Self-Propelled Vehicles Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.5.5 Annual - Self-Propelled Vehicles Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Annual-Self-Propelled Vehicles.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.5.6 Annual - Self-Propelled Vehicles General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

On the Permit Details section, the No. of Permits Required field will be prefilled and protected. However, user can modify the Start Date as required. Once the details are entered as desired, click Proceed to navigate to Load & Dimensions screen.

1.3.2.5.7 Annual - Self-Propelled Vehicles Load and Dimension Screen - External

On the Load & Dimensions screen, the user must enter one load detail at the minimum.

To enter the load details, perform the following steps:

· Load Category – will be defaulted to Self-Propelled and cannot be changed

· Sub Category – select one of the following values from the drop down:

o Concrete Pump

o Drill Rig

o Loader

o Mobile Crane with Boom Dolly

o Mobile Cranes

o Other

· Ministry Issued Configuration Number – this is a mandatory field and user must enter a valid VCE number

o Click Find button next to this field to validate the entered VCE number. If the entered VCE number is valid, the system auto populates the Overall Width, Length, Make, Model No., VIN/Serial No., No. of Vehicle Axles.

· Click on Add from the bottom of the Load Details section

· Details in the Axle Description table will also auto populate based on the Ministry Issued Configuration Number entered

Click Proceed from the command line to navigate to the Verification screen

1.3.2.5.8 Annual - Self-Propelled Vehicles Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.5.9 Annual - Self-Propelled Vehicles Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen.

1.3.2.5.10 Annual - Self-Propelled Vehicles Web Processing Screen - External

On the Web Processing screen, the user must:

· Click Browse to select the required file and click on Upload button

· Add the comment to the Comment box and click on Add/Update Comment button to save the comment

· Once the document is uploaded and comment is entered, click Submit from the command line to process the application request for an internal review.

The system then displays a success message the top.

1.3.2.6 Annual - Tow Trucks

Select: Enterprise – Applications – O/O – Permit – Annual - Annual - Tow Trucks. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.6.1 Annual - Tow Trucks General Screen - Internal

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.6.2 Annual - Tow Trucks Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.6.3 Annual - Tow Trucks Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.6.4 Annual - Tow Trucks Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.6.5 Annual - Tow Trucks Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Annual-Tow Trucks.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.6.6 Annual - Tow Trucks General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.6.7 Annual - Tow Trucks Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.6.8 Annual - Tow Trucks Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

Refer to section 1.4.4.6 for details on Payment, p 131.

1.3.2.7 Annual - Tree Length Logs

Select: Enterprise – Applications – O/O – Permit – Annual - Annual - Tree Length Logs. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.7.1 Annual - Tree Length Logs General Screen - Internal

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.7.2 Annual - Tree Length Logs Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.7.3 Annual - Tree Length Logs Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.7.4 Annual - Tree Length Logs Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.7.5 Annual - Tree Length Logs Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Annual-Tree Length Logs.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.7.6 Annual - Tree Length Logs General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.7.7 Annual - Tree Length Logs Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.7.8 Annual - Tree Length Logs Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

Refer to section 1.4.4.6 for details on Payment, p 131.

1.3.2.8 Annual - Utility Poles

Select: Enterprise – Applications – O/O – Permit – Annual - Annual –Utility Poles. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.8.1 Annual - Utility Poles General Screen - Internal

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.8.2 Annual - Utility Poles Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.8.3 Annual - Utility Poles Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.8.4 Annual - Utility Poles Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.8.5 Annual - Utility Poles Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Annual-Utility Poles.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.8.6 Annual - Utility Poles General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.8.7 Annual - Utility Poles Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.8.8 Annual - Utility Poles Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

1.3.2.9 Enhanced Annual - General Loads

Select: Enterprise – Applications – O/O – Permit – Annual - Enhanced Annual - General Loads. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.9.1 Enhanced Annual - General Loads General Screen - Internal

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.9.2 Enhanced Annual - General Loads Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.9.3 Enhanced Annual - General Loads Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.9.4 Enhanced - General Loads Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.9.5 Enhanced Annual - General Loads Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Enhanced Annual-General Loads.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.9.6 Enhanced Annual - General Loads General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.9.7 Enhanced Annual - General Loads Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.9.8 Enhanced Annual - General Loads Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

Refer to section 1.4.4.6 for details on Payment, p 131.

1.3.2.10 Enhanced Annual - Emergency Moves

Select: Enterprise – Applications – O/O – Permit – Annual - Enhanced Annual - Emergency Moves. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.10.1 Enhanced Annual - Emergency Moves General Screen - Internal

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.10.2 Enhanced Annual - Emergency Moves Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.10.3 Enhanced Annual - Emergency Moves Conditions Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.10.4 Enhanced Annual - Emergency Moves Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.10.5 Enhanced Annual - Emergency Moves Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Enhanced Annual-Emergency Moves.

Search Screen

Proceeding from the search screen displays the General details screen.

1.3.2.10.6 Enhanced Annual - Emergency Moves General Screen - External

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.10.7 Enhanced Annual - Emergency Moves Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.10.8 Enhanced Annual - Emergency Moves Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen.

1.3.2.10.9 Enhanced Annual - Emergency Moves Web Processing Screen - External

On the Web Processing screen, the user must:

· Click Browse to select the required file and click on Upload button

· Add the comment to the Comment box and click on Add/Update Comment button to save the comment

· Once the document is uploaded and comment is entered, click Submit from the command line to process the application request for an internal review.

The system then redirects to the Billing screen to complete the payment.

The Billing screen displays the permit details, fees and documents uploaded. Verify the details and click Proceed to add the transaction to the cart.

Refer to section 1.4.4.6 for details on Payment, p 131.

1.3.2.11 Enhanced Annual - Prefabricated Buildings

Select: Enterprise – Applications – O/O – Permit – Annual - Enhanced Annual –Prefabricated Buildings. The system displays the search screen as shown below:

Enter the Account Number and click Proceed.

1.3.2.11.1 Enhanced Annual - Prefabricated Buildings General Screen - Internal

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.11.2 Enhanced Annual - Prefabricated Buildings Load & Dimensions Screen - Internal

The fields on this screen will populate automatically. For information on Load & Dimensions screen, refer to section 1.4.2.1.2. Click Proceed from the command line to go to Conditions screen.

1.3.2.11.3 Enhanced Annual - Prefabricated Buildings Condition Screen - Internal

Refer to section 1.4.2.1.3 for details on Conditions screen. Click Proceed from the command line to view the verification screen.

1.3.2.11.4 Enhanced Annual - Prefabricated Buildings Verification Screen - Internal

Click Proceed from the verification screen to navigate to Billing.

1.3.2.11.5 Enhanced Annual - Prefabricated Buildings Billing Screen - Internal

Refer to section 1.4.2.1.4 for details on Billing screen. Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

External User

Select O/O from Applications - Permit - Annual - Enhanced Annual-Prefabricated Buildings.

Search Screen

1.3.2.11.6 Enhanced Annual - Prefabricated Buildings General Screen - External

Proceeding from the search screen displays the General details screen. The Previous Number of Permits Purchased will populate the number of expiring permits for a 3-month duration starting from the previous month until the end of next month.

On this screen, the details will prepopulate on Physical Address, Mailing Address and Contacts sections.

On the Permit Details section, the No. of Permits Required and Start Date fields will be prefilled but are enabled for edits. Once the details are entered as desired, click Proceed to navigate to Verification screen.

1.3.2.11.7 Enhanced Annual - Prefabricated Buildings Verification Screen - External

After proceeding from Verification screen, the Billing screen will display.

1.3.2.11.8 Enhanced Annual - Prefabricated Buildings Billing Screen - External

On the Billing screen, the Fees section will display the calculated fees. Enter your email address in the Delivery section and click the Add button corresponding the Email field.

Now click Proceed from the command line to go to the Web Processing screen. For additional Details on Web Processing see section 1.4.9

1.3.2.12 Single Trip Permit

1.3.2.12.1 Single Trip Permit

1.3.2.12.1.1 Single Trip Permit General Screen

Select: Enterprise – Application – O/O – Permit - Single Trip - Single Trip Permit

For external users the O/O Account number will be pre-populated. Internal Users will have to provide the O/O Account Number (No.), Legal Name or Permit Number (No.) in the corresponding field to process a permit application.

When PROCEED is selected on the Command Line at the bottom of the screen.

· A validation of the CVOR status will be performed if O/O Account Number was created with a CVOR.

· If the Account Level status is suspended or inactive, then a message will display telling the user to please contact the Oversize/Overweight Permit section.

Copy From provides the ability to copy data from a previously submitted permit for the purpose of using the data in a new application or request.

Note: Only permits form the account can be copied.

· Authorized User can enter the Account Number (No.) and/or Legal Name and Select Copy From to get a list of available permits items to select

· And then, Select the permit to be copied

· If the Permit Number (No.) is entered the Authorized User can Select Copy From on the Command Line to update the permit information

Note: The information up to the conditions screen for the applicable Permit Type will be displayed.

The general screen is the first screen for the single trip permit. There are several sections on the general screen. To get the details for the other fields of the general process please refer to Section 1.4.2.1.1 or for online users, click here

The following information is populated from the Common Client Enterprise Level or Account Level and cannot be updated by an Authorized User.

O/O Account Details

· Account Number (No.)

· Legal Name

· Application Number (No.) they system will generate the unique number for tracking the application

· CVOR

· Client Status

· NSC Number

· Exemption Code if the Common Client has an Exemption Code it is checked, if expired then Authorized User must enter a valid exemption code

· Physical Address

The Authorized User can update the following fields

· Mailing Address by default, it populates from the Account Level and the authorized user can select any one from the drop-down list.

· Issued At the Authorized User can select from the drop-down list.

· Authorized User must Select a contact name from drop down list

Permit Details

The following information is generated by the system and cannot be updated by an Authorized User.

· Permit Type

· Transaction Type

· Application Status - For a new permit, application status is not submitted status.

Note: The status will be updated to submitted after completing all tabs

· Application Status Date the date will be changed when the application status is updated

· Permit Number (No.) for a new permit, it is blank, and the user will get a permit number after credentials have been issued

Authorized User must update or enter the required information into the following fields.

· Number (No.) of Permits Required – the number of identical permits that will be produced with different permit numbers and will be used in fee calculations and printing.

· If Bilingual format is checked, credentials will be generated in both English and French

· Authorized User must select the Start Date of the permit

· Authorized User must select the End Date of the permit.

· Farm Plated Vehicles- if it is checked, a comment must be entered

· Check if the Weekend Travel Requested box if the permit will travel over the weekend

· Authorized User can enter the appropriate comment and then select Add/Update Comment

· If a comment is entered the appropriate access level for the comment from the drop-down list:

o Internal – means only internal resources are authorized to view the comment.

o Public – means the internal and external users are authorized to view the comments.

o Restricted – means only the defined authorized roles can view the comment.

· When the Delete Allowed is Selected the comment can be deleted by another Authorized Users

Authorized User must Select PROCEED to execute the edits and display the verification screen.

Command Line functions:

Proceed – means the system will take the user to the next logical step required for the transaction

Refresh – means the system will return the screen to the original content when the user entered the screen for the first time

Cancel – means the user has decided to discard all activity on this transaction as if they had never started it. The transaction log will show the transaction activity.

Help – means the help screen will be provided for the current screen and the user may scan the help file for assistance.

To return to an alternate screen while processing a transaction the user can select the appropriate tab along the top of the current screen and the system will asynchronously display the corresponding screen for processing by the user. After fijnishing rfeviewing and/or making changes to the screen the user can select the “Proceed” button to return to the screen they came from General.

The verification screen displays showing the user a consolidated view of the general information. If the user determines some of the information is incorrect, they can select BACK on the Command Line and the system will display the general screen again. The user can make the required changes and select PROCEED.

Select PROCEED on the Command Line and general information will be saved to the database. The Load and Dimensions Screen displays.

1.3.2.12.1.2 Single Trip Permit Load & Dimensions Screen

The next screen for the single trip permit application collects information specific to the permit pertaining to the load and dimensions. This screen will include all the details required for all load categories.

There are several sections on the Load & Dimensions Screen.

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

O/O Account Details

Account No.

Legal Name

Application No.

CVOR

NSC Number

Exemption Code

Permit Details

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

· Transaction Type

· Permit Number (No.) is blank, it is system generated when credentials are issued.

Load Details

The Authorized User must record the load details being requested for the permit(s)

· Select a Load Description

o Tow

o Carry

o Operate

· The Load Type must be selected from the drop-down menu that is populated based on the selected Load

Note: When the Load Type of Other is selected the Authorized User must record a description in the field labelled Other

· If operate is Selected, the following vehicle information is required:

o Make

o Model No. (Number)

o Serial No. (Number)

· Authorized User must indicate if the load is destined for scrap.

· Record the number of item(s) for selected Load Type, if applicable.

· If a Ministry Issued Configuration Number is not provided the Authorized User must enter the number and then select Find to the populate load details.

Dimension Details

The Authorized User must enter the dimensions details of the load within a valid range, as required

o Vehicle (Power Unit) Length (m)

o Trailer Width (m)

o Trailer Length (m)

o Manufacturer’s Rated Capacity of Trailer (kg)

o Load Length (m)

o Load Width (m)

o Load Height (m)

o Load Weight (kg)

o Overall Combined Length (m)

o Overall Width (m)

o Overall Height (m)

o Rear Overhang (If Exceeds 4.65 m)

· Authorized User must indicate if the Gross Weight is within or exceeds HTA weights

· The Authorized User must enter the Bill of Lading Number, if applicable.

Axle Description

If the authorized user selects Exceeds HTA, the Axle description or Ministry Issued Configuration Number, is required.

o Authorized User can enter a valid Ministry Issued Configuration Number to populate the axle information

o If a Ministry Issued Configuration Number is not providing the Authorized User must complete the Axle Description table.

§ Select the Equipment Type from the drop-down screen

§ Enter the Number of Tires per Axles

§ Enter the Manufacturer Rated Axle Capacity (kg)

§ Enter the Tire Width (mm)

§ Enter the Tire Rating (kg)

§ Enter Requested Weight per Axle (kg)

§ Enter Inter-Axle Spacing (m)

The Authorized User can use the following options in the table

o Repeat – means the information entered for one of the parameters will be repeated for all parameters

o Draw – means the system will make a scale drawing of the tractor and trailer with axle spacing’s

o Clear – means the system will clear the parameters for subsequent entry of the required field values

· Bridge Formula- pop up window

Registered Gross Vehicle Weight

Authorized Users must record the Registered Gross Vehicle Weight.

For Ontario Carriers registered in Ontario the Registered Gross Vehicle Weight (RGVW) should be recorded, if applicable.

If the Carrier is registered in another jurisdiction (Out of Province Carriers) the Registered Gross Vehicle Weight should be blank the following information is required.

§ Indicated if Ontario is a registered jurisdiction on the IRP apportioned cab card

§ If yes, record the Registered Gross Vehicle Weight (RGVW) for Ontario

§ If not, record the Registered Gross Vehicle Weight (RGVW) of the power unit in the registered jurisdiction

§ Comment - Enter the appropriate comment.

§ Access Level - Select the appropriate access level for the comment from the dropdown list:

· Internal – means only internal resources are authorized to view the comment.

· Public – means the internal and external users are authorized to view the comments.

· Restricted – means only the defined authorized roles can view the comment.

§ Delete Allowed - Click this box if the authorized user wants to be able to delete this comment.

Select PROCEED to execute the edits and display the verification screen.

The verification screen displays showing the user a consolidated view of the load and dimensions information. If the user determines some of the information is incorrect, they can select BACK on the Command Line and the system will display the Load and Dimensions Screen again. The user can make the required changes and select PROCEED.

Select PROCEED on the Command Line and the load and dimensions information will be saved to the database. The Routing screen displays.

1.3.2.12.1.3 Single Trip Permit Routing Screen

The next screen is the Routing screen to capture the route details for routing. There are two options Manual and Assisted routing.

Manual Routing - The Authorized User can enter the address and distance and then select PROCEED to continue.

Note: The system does not validate the address

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

O/O Account Details

Account No.

Legal Name

Application No.

CVOR

NSC Number

Exemption Code

Permit Details

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

· Transaction Type

· Permit Number (No.) is blank, it is system generated when credentials are issued.

Routing Details

Dimension Details

· The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

o Overall Width

o Overall Height

o Overall Length

o Overall Weight.

Stops

The Authorized User must record the routing details for the permit(s)

§ Select Route Type from drop down list

· Address

Note: To add additional stops, select Address from the drop-down menu and click add or update the route in the table by using the red “x” to delete points.

· Enter each address from the origin to destination

Note: Abbreviations cannot be used when entering an address (i.e., St, Ave, E, or HWY) the word must be entered in full.

· Total Distance travelled along the Kings Highways must be recorded

· Authorized User must record the Route Details in this section separated by commas.

Example:

Route Details: Sarnia, Highway 402, Ontario/Quebec border

· Authorized User must check the box if travelling outside of the province.

407 ETR

· If the route travels on the 407ETR the Authorized User needs to indicate Yes on the 407ETR tab

· The Authorized User must record the following information, if applicable.

o Transponder Number (No.)

o Tractor Plate Number (No.)

o Trailer Plate Number (No.) 1

o Trailer Plate Number (No.) 2

o Trailer Plate Number (No.) 3

· Select Proceed to execute the edits and display verification screen.

Select PROCEED on the Command Line and the route information will save to the database. The conditions screen displays.

Command Line:

Proceed – means the system will take the user to the next logical step required for the transaction

Refresh – means the system will return the screen to the original content when the user entered the screen for the first time

Cancel – means the user has decided to discard all activity on this transaction as if they had never started it. The transaction log will show the transaction activity.

Help – means the help screen will be provided for the current screen and the user may scan the help file for assistance.

To get the details of the routing process, please refer to section 1.4.2.2.3 or for online users, clickhere.

Assisted Routing

Allows the Authorized User to enter an address or select points on the map to generate a route. The Authorized User has the option to view the map in various formats

o Topographical - This is a map provided by MNR

o O/O Map – This Ontario wide street map presents highway level details and street level data for Ontario, Canada.

o Imagery

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

O/O Account Details

Account No.

Legal Name

Application No.

CVOR

NSC Number

Exemption Code

Permit Details

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

· Transaction Type

· Permit Number (No.) is blank, it is system generated when credentials are issued.

Routing Details

Dimension Details

· The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

o Overall Width

o Overall Height

o Overall Length

o Overall Weight

Note: The above fields can be hidden during routing by expanding the view of the map select Expand Map button “[]” on the right of the screen and to view the permit details select “-”.

The Authorized User can select from a few options on the Routing screen.

Routing:

MTO Common Corridor

This allows Authorized User to view and select a designated route from populate by the Ministry of Transportation.

· The Authorized User can view a route on the map by highlighting the desired route in the table.

· To select the route, the Authorized User must highlight the route and then select Load Selected MTO Common Corridor

· Select Close or click on the “x” in the top right to return to the main map

Load Trip

This feature allows Authorized User to load commonly travelled routes on their account.

· The Authorized User can view a route on the map by highlighting the desired route in the table.

· To select the route, the Authorized User must highlight the route and then select Load Selected Route

· The Authorized User can manage the routes saved to the account by highlighting designated route and then selecting Delete Selected Route

· Select Close or click on the “x” in the top right to return to the main map

Routing Option

· The Authorized User can check any route option from the list.

Map Navigation Control Tools:

§ The Zoom In icon increases the zoom on the map.

§ The Zoom Out icon reduces the zoom on the map.

§ The Hand icon enables panning.

§ The Right Arrow icon sign allows panning right on map.

§ The Left Arrow sign allows panning left on map.

§ The Magnifying Glass icon is used to display the default Map.

§ The Stretch screen icon is used to display Map in full screen.

o – The Minus sign is used to collapse the Stops and Direction panel.

o + The Plus sign is used to expand the Stops and Direction panel.

Add Way Points

§ When selected the Stops and Directions opens to allow Authorized User to enter routing information.

Direction

§ Provides a turn-by-turn direction with the distance highlighted only on the Kings Highway Segment

§ If Route is selected it will provide you with the entire route displayed – from start to end

Via Routes

§ This text box is a mandatory field that defines all roads used in identifying specific route

Waypoints

o This allows the Authorized User to indicate the points along the route.

o Authorized User must highlight one of the following Route Types and then select ADD or select points on the map

§ In/Out Route

· To be selected in the case of Ontario Border Crossing from the following Provinces or States.

o QB - Quebec

o NY – New York

o MI _ Michigan

o MN - Minnesota

o MB - Manitoba

· Authorized User can then select the highway or bridge that will be used to enter or exit Ontario.

§ Intersection

· Format

o Highway 401, Queen Elizabeth Way

o Regional Road 9, Highway 400

o County Road 9m Burrock Avenue

· All the following must be spelled out:

o E.g., Avenue, Street, Road

o Directional Suffix mandatory if it exists in the street name e.g., Burlington Street East

· Tip: To determine the street name, you can add a waypoint directly onto the street. You must be zoomed in very close to ensure that you have places your waypoint on the correct road. You may then remove the road if you do not intend to use it as a waypoint.

§ Latitude/Longitude

· Latitude is a geographical coordinate that specifies the north-south position of a point on the Earth’s surface

· Longitude is a geographical coordinate that specifies the east-west position of a point on the Earth’s surface

· 6 decimal minimum is required for correct usage of this option

o e.g., 43.782615 – 79.287858

o 43.771672 – 79.3213320

§ Address

· A formal address can be entered

· Municipality is required

· Commas are used to separate street address and municipality

Note: Abbreviations cannot be used.

· Format

o 12 Regional Road 9, Peterborough

o 144 County Road, Mississauga

o All the following must be spelled out:

o e.g., Avenue, Street, Road

o Directional Suffix is mandatory if it exists in the street name - Burlington Street East

o Tip: To determine the street name, you can add a waypoint directly onto the street. You must be zoomed in very close to ensure that you have places your waypoint on the correct road. You may then remove the road if you do not intend to use it as a waypoint.

§ Exit Number

§ In most cases this option applies to King’s Highways

o e.g., Highway 401, Highway 400

· First field requires the Highway, and the second field requires the exit number

o e.g., First field: Highway 401, Second Field 110

Note: Waypoints can be deleted by selecting the red “X” or the routing sequence can be updated by using the corresponding green arrows to the right.

· The Authorized User must enter the via route information

o Format

§ Highway 401, Queen Elizabeth Way

§ Regional Road 9, Highway 400

§ County Road 9m Burrock Avenue

o All the following must be spelled out:

§ E.g., Avenue, Street, Road

§ Directional Suffix mandatory if it exists in the street name e.g., Burlington Street East

§ Tip: To determine the street name, you can add a waypoint directly onto the street. You must be zoomed in very close to ensure that you have places your waypoint on the correct road. You may then remove the road if you do not intend to use it as a waypoint

o Authorized User must check the box if travelling outside of the province: specify that it is Border Crossing checkbox.

o Once route details have been entered under the Waypoints tab the Authorized User can select an option from the command line.

§ Check Route

§ Clear

§ Save Route

§ Printable Version

§ Municipality List

o Total Distance being travelled along the Kings Highways will be generated automatically by the solution.

o Restrictions and Warnings

§ All restrictions will be displayed in this tab as text mode. You can click the zoom icon to focus in on the geographical location of the restriction.

§ The Authorized User can add a comment in this area and submit for review.

407 ETR

· If the route travels on the 407ETR the Authorized User needs to indicate Yes on the 407ETR tab

· The Authorized User must record Transponder Number and Plate Number

§ Authorized User can proceed by selecting one of the commands at the bottom of the screen

o Proceed – Proceed to Permit Conditions Screen

o Back – Back to Load and Dimensions Screen

o Refresh – Return to default start of assisted routing and clear all routing data

o Quit

o Cancel – Cancel the permit application

o Help – Display help for this section

1.3.2.12.1.4 Single Trip Permit Conditions Screen

To get the details of the conditions process, please refer to section 1.4.2.1.3 or for online users, clickfor online users, clickhere.

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

O/O Account Details

Account No.

Legal Name

Application No.

CVOR

NSC Number

Exemption Code

Permit Details

· Transaction Type

· Permit Number (No.) is blank, it is system generated when credentials are issued.

Conditions

The Authorized User can select Condition Category from the drop-down list, if applicable. Conditions will populate based on the conditions category

o All

o Standard

o Non-Standard

o General

o Mobile Cranes

o Tow Trucks

o Pre-Manufactured Buildings

o Road Building Machines

o Tree Length Logs

· If applicable, Standard conditions are populated by default and cannot be changed by the Authorized User.

· Sequence Number (No.)

· Select

· Conditions Category populated as per configuration

§ The Conditions are displayed in both English and French as per configuration Notes populated as per configuration

Non-Standard

The Authorized User can check non-standard conditions, if applicable.

o Sequence Number (No.) is populated as per configuration and cannot be changed by the user

o The authorized user can select the Condition if applicable.

o Conditions Category populated as per configuration and cannot be changed by the user.

o The Conditions are displayed in both English and French as per configuration

o Notes populated as per configuration and cannot be changed by the user

Additional Conditions

The Authorized User can check or add additional conditions if applicable.

· Sequence No. - By default, populated as per configuration and cannot be changed by the user.

· To Add a Condition the Authorized User must select the green “+” sign to open a table to enter Condition details

· Authorized User must enter the Condition details in the Condition English field

· If Bilingual format has been selected the details must also be entered in French in the Condition French table

· To remove the Condition the Authorized User must select the red “x” to delete the entry

Select PROCEED to execute the edits and display the verification screen.

Select PROCEED on the Command Line and the conditions information will be saved to the database. The billing Screen will be displayed.

1.3.2.12.1.5 Single Trip Permit Billing Screen

There are several sections on the billing screen.

To get the details for the other fields in the billing process, please refer to section 1.4.2.1.4 or click for online users click here.

Billing Details

The following fields are populated from the Common Client or Account Level, or System generated, and the Authorized User cannot change them.

O/O Account Details

Account No.

Legal Name

Application No.

CVOR

NSC Number

Exemption Code

Billing Details

· Transaction Type

· Permit Number (No.) is blank, it is system generated when credentials are issued.

· Billing Date

· Transaction Type

· Transaction Status has been updated to OPEN

The following fields are populated by the system, but the Authorized User can update as required

o Start Date 1

o End Date 1

o Start Date 2

o End Date 2

Fees Section

By default, the following are populated from the enterprise screen and cannot be changed by the user.

· Prepaid Balance

· Stored Credit Balance

· Manual Adjustment Amount – Only an Authorized User can complete adjustment based on business rules

· Fee Table displays the following application details

o Fee Type

o Number (No.) of Permits Required

o Fee Amount

o Waive – Only an Authorized User can select based on eligibility criteria

Documentation Requirements

Certain documents are required for the creation of a New Permit. If the system can check for the document automatically via a system interface, it will mark the document as being System Collected.

· If a document is required, the document name will be displayed in the Documentation Requirements Section drop down list.

· The Authorized User must select the document name; then click the Add link and the document name will be displayed in a list just below the drop down.

· Authorized User can select the appropriate status for that document from the Status drop down list.

o Collected – means the document has been submitted and approved by issuer.

o Not Required – means the document is not required for this transaction.

o Outstanding – means the document has not been submitted and approved yet.

o System Collected - means the system has some interface that provides verification that the documentation requirement has been met.

Attachment Upload

Documents that Authorized User will upload to attach to the permit

· Authorized User can select the PDF files from the Browse link

· To attach the selected file the Authorized User must click Upload to attach the file, if applicable

Delivery Details

The Authorized User must indicate the delivery method for the permit.

· Select the Delivery Method from the drop-down list

o Courier

§ If selected the Authorized User must enter the details of the Courier the Name, Account Number (No.) and Courier Phone Number (No.)

o Mailed

o Pick Up

§ If selected the Authorized User must select the pickup location

o The Electronic Delivery Channel must be selected from the drop-down menu

· PDF – View format the default for external users.

· Email – The email address will default from the Account level email. The Authorized User can update the field

Note: Updating this field will not update the Account.

· Fax – The fax number will default from the Account level. An Authorized User can record a different fax number.

Note: Updating this field will not update the Account.

· Print

o The Authorized User must select the appropriate access level for the comment from the drop-down list:

§ Internal – means only internal resources are authorized to view the comment.

§ Public – means the internal and external users are authorized to view the comments.

§ Restricted – means only the defined authorized roles can view the comment.

· When the Delete Allowed is Selected the comment can be deleted by another Authorized Users

Note: Overrides require Authorized User to enter User ID and Password.

Command Line functions:

Proceed – means the system will take the user to the next logical step required for the transaction

Refresh – means the system will return the screen to the original content when the user entered the screen for the first time

Cancel – means the user has decided to discard all activity on this transaction as if they had never started it. The transaction log will show the transaction activity.

Help – means the help screen will be provided for the current screen and the user may scan the help file for assistance.

Note: Once the application has been invoiced the only way for an Authorized User to move through screens using the tabs is by selecting Cancel Bill.

Command Line functions:

Proceed – Means the systme will proceed to the next logical step in processing the transaction

Add to Cart – means the system will save the invoice information to a cart for future payment along with any other items placed in the cart as a result of subsequent transaction processing

Cancel Bill – means the invoice/bill that was calculated will be cancelled and the transaction will no longer be in “Invoiced” status and will be placed in an “Open” status”

Refresh – means the system will return the screen to the original content when the user entered the screen for the first time

Invoice – Means the system display the invoice

Draft Permit – means the system will provide a Draft Permit for verification by the user. No permit number is assigned at this point.

Help - means the system will provide a help screen for the current screen and the user can view the help information and scan the help file as required.

Payment Detail Screen – see 1.4.4.6-payment, p 131

1.3.2.12.2 Single Trip Permit-General Loads-Annual Dimensions

1.3.2.12.2.1 Single Trip Permit - General Loads - Annual Dimensions - Permit Search Screen - Internal

For details on the search screen, refer to section 1.4.2.12.1.1

1.3.2.12.2.2 Single Trip Permit - General Loads - Annual Dimensions - Permit Search Screen - External

For details on the search screen, refer to section 1.4.2.12.1.1.

1.3.2.12.2.3 Single Trip Permit - General Loads - Annual Dimensions - General Screen

For details on the General screen, refer to section 1.4.2.12.1.1.

The Weekend Travel Requested checkbox will be checked by default and user cannot uncheck it. Additionally, user cannot uncheck the Farm Plated Vehicles checkbox.

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.12.2.4 Single Trip Permit - General Loads - Annual Dimensions - Load & Dimensions Screen

For details on the Load & Dimensions Screen, refer to section 1.4.2.1.2 . User can select the load details according to the requirement.

Once the details on the Load & Dimensions Screen have been entered and verified, click Proceed from the command line to navigate to the Routing Screen.

1.3.2.12.2.5 Single Trip Permit - General Loads - Annual Dimensions - Routing Screen

For details on the Routing Screen, refer to section 1.4.2.12.1.3. User cannot access the 407ETR Tab.

Once the details on the Routing Screen have been entered and verified, click Proceed from the command line to navigate to Conditions Screen.

1.3.2.12.2.6 Single Trip Permit - General Loads - Annual Dimensions - Conditions Screen

For details on the Condition Screen, refer to section 1.4.2.12.1.4. Once the details on the Condition Screen have been entered and verified, click Proceed from the command line to navigate to Verification Screen.

1.3.2.12.2.7 Single Trip Permit - General Loads - Annual Dimensions - Verification Screen

Verify your details on this tab and click Proceed from the verification screen to navigate to Billing.

1.3.2.12.2.8 Single Trip Permit - General Loads - Annual Dimensions - Billing Screen

Refer to section 1.4.2.1.4 for details on Billing screen.

Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

1.3.2.12.3 Single Trip Permit - General Loads - Enhanced

1.3.2.12.3.1 Single Trip Permit - General Loads - Enhanced - Permit Search Screen - Internal

For details on the Search screen, refer to section 1.4.2.12.1.1.

1.3.2.12.3.2 Single Trip Permit - General Loads - Enhanced - Permit Search Screen - External

For details on the Search screen, refer to section 1.4.2.12.1.1.

1.3.2.12.3.3 Single Trip Permit - General Loads - Enhanced - General Screen

For details on the General screen, refer to section 1.4.2.12.1.1. User cannot check the Farm Plated Vehicles checkbox.

Once the details on the General screen have been entered and verified, click Proceed from the command line to navigate to Load & Dimensions screen.

1.3.2.12.3.4 Single Trip Permit - General Loads - Enhanced - Load & Dimensions Screen

For details on the Load & Dimensions Screen, refer to section 1.4.2.1.2 . User can select the load details according to the requirement. For this permit only 1 load combination is allowed.

Once the details on the Load & Dimensions Screen have been entered and verified, click Proceed from the command line to navigate to Routing Screen.

1.3.2.12.3.5 Single Trip Permit - General Loads - Enhanced - Routing Screen

For details on the Routing Screen, refer to section 1.4.2.12.1.3.

Once the details on the Routing Screen have been entered and verified, click Proceed from the command line to navigate to Conditions Screen.

1.3.2.12.3.6 Single Trip Permit - General Loads - Enhanced - Conditions Screen

For details on the Condition Screen, refer to section 1.4.2.12.1.4.

Once the details on the Condition Screen have been entered and verified, click Proceed from the command line to navigate to Verification Screen.

1.3.2.12.3.7 Single Trip Permit - General Loads - Enhanced - Verification Screen

Verify your details on this tab and Click Proceed from the verification screen to navigate to Billing.

1.3.2.12.3.8 Single Trip Permit - General Loads - Enhanced - Billing Screen

Refer to section 1.4.2.1.4 for details on Billing screen.

Click Proceed from billing screen to complete payment. For Payment Detail screen, refer section 1.4.4.6-payment.

1.3.2.13 Project Permit

Project permits are issued to allow carriers to move similar loads, objects, and structures over the same specified route for a period of up to 6 months depending on the duration of the project contract.

Select: Enterprise – Applications – O/O - Permit – Project – Project Permit

1.3.2.13.1 Project Permit General Screen

The general application screen is the first screen for the project permit application. The user will select specifics about the permit including language and addresses.

To get the details of the general process, please refer to section 1.4.2.1.1 or for online users, click here .

When PROCEED is selected on the Command Line at the bottom of the screen.

· A validation of the CVOR status will be performed if O/O Account Number was created with a CVOR.

· If the Account Level status is suspended or inactive, then a message will display telling the user to please contact the Oversize/Overweight Permit section.

Copy From provides the ability to copy data from a previously submitted permit for the purpose of using the data in a new application or request.

Note: Only permits form the account can be copied.

· Authorized User can enter the Account Number (No.) and/or Legal Name and Select Copy From to get a list of available permits items to select

· And then, Select the permit to be copied

· If the Permit Number (No.) is entered the Authorized User can Select Copy From on the Command Line to update the permit information

Note: The information up to the conditions screen for the applicable Permit Type will be displayed.

The general screen is the first screen for the project permit. There are several sections on the general screen. To get the details for the other fields of the general process please refer to Section 1.4.2.1.1 or for online users, click here

The following information is populated from the Common Client Enterprise Level or Account Level and cannot be updated by an Authorized User.

O/O Account Details

· Account Number (No.)

· Legal Name

· Application Number (No.) they system will generate the unique number for tracking the application

· CVOR

· Client Status

· NSC Number

· Exemption Code if the Common Client has an Exemption Code it is checked, if expired then Authorized User must enter a valid exemption code

· Physical Address

The Authorized User can update the following fields

· Mailing Address by default, it populates from the Account Level and the authorized user can select any one from the drop-down list.

· Issued At the Authorized User can select from the drop-down list.

· Authorized User must Select a contact name from drop down list

Permit Details

The following information is generated by the system and cannot be updated by an Authorized User.

· Permit Type

· Transaction Type

· Application Status - For a new permit, application status is not submitted status.

Note: The status will be updated to submitted after completing all tabs

· Application Status Date the date will be changed when the application status is updated

· Permit Number (No.) for a new permit, it is blank, and the user will get a permit number after credentials have been issued

Authorized User must update or enter the required information into the following fields.

· *Number (No.) of Permits Required – the number of identical permits that will be produced with different permit numbers and will be used in fee calculations and printing.

· If Bilingual format is checked, credentials will be generated in both English and French

· *Authorized User must select the Start Date of the permit

· *Authorized User must select the End Date of the permit